Winchcombe Cotswold Walking Festival Terms & Conditions

Winchcombe Cotswold Walking Festival Terms & Conditions

  1.   Clothing/footwear

You should ensure that you are properly equipped for the grade and length of the walk.
Walking boots or stout shoes with good grips are essential for all the walks as paths may be steep and muddy at times.
Waterproof clothing is essential, and a rucksack will be very useful for spare clothing, drinks and the like.

  1.   Walk leader role

The leaders will take all reasonable care but walkers are responsible for their own safety. Leaders will carry a map and wear high visibility vests where roads are used.
Each walk will have two leaders – one at the front and one in control of the rear. Please follow their instructions. The leaders have the authority to refuse to take walkers who appear to be unsuitably prepared or ill equipped for the walk.

The walk leader will contact the emergency services if necessary. Any other non-emergency issues will be handled by a phone call to our ‘Mission Control’ support centre. This centre will operate throughout the walking day.

  1.   Walking conditions

All walks are ‘pre-walked’ by their leaders shortly before the festival.
Routes may be changed at short notice to avoid a hazard or in the event of poor weather. Please note that many paths cross stiles.
Our walks are graded using the following guidelines:

  • ➢  Easy;   length may vary but terrain is mainly flat (level)
  • ➢  Moderate;   includes somes hills and rough ground
  • ➢  Strenuous;   may be rough underfoot, and ascents and descents may be steep

We reserve the right to cancel a walk in the event of adverse weather conditions; your fee will be refunded.

  1.  Medical matters

Walk leaders will assume you are fit enough to complete the walk. Each leader will carry a simple First Aid kit. Please ensure that someone on the walk is aware of any pre-existing medical condition before the walk starts.

  1.   Under-subscribed walk

The organisers reserve the right to cancel any event which is under-subscribed. A full refund will be made if any alternative offered to you proves unsuitable.

  1.   Dogs

We are sorry but dogs are not allowed on walks.

  1.   Under 18s

Any walker under the age of 18 must be accompanied by a responsible adult.

  1.   Data Protection Act 1998

Your booking details will be held on a pc. This data will be used to contact you in the unlikely case that a problem arises with your planned walk/event, and to let you know about future plans for Winchcombe Walkers are Welcome. We are keen to use email where possible to simplify the administration and to ensure contact with you is rapid.

Your booking information will not be passed to any third party.
Please tell us if you wish to have your booking information deleted from our system after the festival.

  1.   Refreshments

Morning walks will finish by lunchtime, afternoon walks will start after lunch. We strongly suggest you bring plenty to drink and possibly a snack on these half-day walks.
There will be lunch stops on full-day walks; please bring a packed lunch unless otherwise stated in the information about the walks.
We’d like to encourage you to use one of the local outlets for your provisions: Winchcombe has many shops well able to cater for walkers.

  1.   Cancellations

You may cancel all, or part of, your booking at any time. We will not normally consider the refund of any booking fee already paid.

  1.   Insurance

The organisers do not accept any liability whatsoever for injury or damage to (or by) walkers, third parties or their property while engaged on events or outings in the festival. Our documentation (printed and website) is believed to be accurate. We cannot accept any responsibility for error, omission or mis-statement. Walkers must rely on their own judgment and it is recommended that they carry appropriate insurance.

  1.   Timing

We have estimated the finish times of the walks. In practice, finish times will depend on factors such as the weather, the overall pace and ability of the group and the number of stops made.

13.     Queries

We are keen to ensure the information about our festival is as useful as possible. Please let us know where you believe we could improve – though we don’t guarantee to take up every suggestion!

Our website, WinchcombeWelcomesWalkers.com, holds additional information on accommodation, travel and the like. You can contact us via the website, or you could telephone the local Tourist Information Centre on 01242 602925

14.  Winchcombe Way challenge

If you are entering this self-guided challenge then a separate set of t & c’s apply. Please see below

Winchcombe Way challenge  – Guidance notes

Description of the route:  This is a self-guided walk along the Winchcombe Way, a signposted route with finger blades and way markers along the route. Entrants will receive a copy of the Winchcombe Way guide containing maps and descriptions.

A checkpoint and toilet facilities will be available at Snowshill

Where the Winchcombe Way follows sections of the Cotswold Way the number of waymarkers appearing will be less.

The route climbs out of Winchcombe and passes through Guiting Wood to Temple Guiting. Near Ford there is a short section of road walking and walkers NEED TO TAKE CARE OF APPROACHING TRAFFIC before heading off through tranquil villages and some great countryside to Snowshill.  The inward journey takes you through some picturesque villages and plenty to see.

The route follows public paths with some lane/road walking in between.

Terms and conditions for entering

  • You need to be in good physical health to enter this walk and be good at map reading.
  • The route consists of a 21-mile walk along paths with some road or lane walking following the signposted Winchcombe Way.
  • The walk has some steep sections so care is needed.You may encounter some fields containing cattle.
  • There is some road crossing and lane walking, be aware of traffic and take care.
  • Participants must have a mobile telephone and they must contact the event team if they plan to drop out for any reason.
  • We will have a walker sweeping up behind
  • Contact details and a back up phone number in case needed.
  • Participants must have enough food and water.
  • A checkpoint and toilet facilities will be available at Snowshill
  • The route follows public paths with some lane/road walking in between.